What you need to know about immigration into Malaysia

Whether you are planning on relocating a small team or just making exploratory visits to sound out potential suppliers, customers or distributors, you will need to ensure that you make the correct immigration application.

The sooner you start the immigration process, the sooner you can get your employee(s) on the ground in the destination location to fully advance the project.

To help you along, here is a brief overview of the Malaysian immigration process. Watch this space as we will post some more of these shortly.


Average time for processing

The minimum processing time by the Malaysian authorities is c. 21 working days if the local hiring company is already registered with the Expatriate Services Division (ESD), based on the authorities receiving a complete application; or 12 weeks for registration and activation of the Company on the ESD online system and c. 21 working days for the processing of the expatriate pass application, based on the authorities receiving a complete application.

Processing times will vary based on:

  • Type of application submitted
  • Volume of applications received
  • How easily they can verify information
  • How well and how quickly you respond to any requests or concerns
  • Whether the application is complete

 

Longest time for processing

The longest processing time by the Malaysian authorities is 4 months, based on the authorities receiving a complete application. This can happen if the company is a smaller company or has only been recently incorporated in Malaysia, and/or if the Immigration Department of Malaysia (IDM) makes requests for additional documentation during the process.

Processing times will vary based on:

  • Type of application submitted
  • Volume of applications received
  • How easily they can verify information
  • How well and how quickly you respond to any requests or concerns
  • Whether the application is complete

 

Types of application required: work permit and/or residence permit

Only an Employment Pass is required.


Local registration requirements

Local registration is not required.


Supporting paperwork required

Work permit (Employment Pass)

  • A copy of passport(s) (all pages) in PDF format in colour
  • Latest updated comprehensive resume (must be in English)
  • Copies of highest educational certificates - must be in colour and translated into English (if applicable) - Certified True Copy (CTC) by the Human Resource Head of the hiring company
  • Original employment contract (duly stamped by Inland Revenue Board and signed by assignee and hiring company)
  • Recent passport photo - soft copy in JPEG format (photo sized 3.5 x 5.0 cm, light blue background)
  • Job description - to be printed on local company letter head


Dependant Pass

  • Copy of marriage certificate (for legal spouse) translated into English (if applicable) and Certified True Copy (CTC) by the Embassy/High Commission/Consulate General of respective country OR respective Embassy/High Commission/Consulate General in Malaysia
  • Birth certificate (for children below 18 years old) translated into English (if applicable) and Certified True Copy (CTC) by the Embassy/High Commission/Consulate General of respective country OR respective Embassy/High Commission/Consulate General in Malaysia
  • Copy of passport(s) (all pages) in PDF format in colour
  • Recent passport photo - soft copy in JPEG format (Photo sized 3.5 x 5.0 cm, light blue background)

Company requirements

Documents required for company registration on ESD

  • Copy of all current company directors’ MyKad (Malaysian Identity Card)/Passport copy as per SSM (Malaysian company registration department) registration
  • Company profile
  • Copy of company’s latest phone bill
  • Tenancy agreement / Sales & Purchase Agreement (S&P)
  • Latest e-SSM printout
  • Latest SSM Form 9 (Certificate of Incorporation)
  • Latest SSM Form 24 (Return of Allotment of Shares)
  • Latest SSM Form 49 (Return Giving Particulars in Register of Directors, Managers and Secretaries and Changes of Particulars)
  • Latest audited financial report
  • Copy of Local Authorities Licence - Lesen Pihak Berkuasa Tempatan (PBT) (if applicable)
  • Other business licences (WRT, CIDB, other SSM forms, or any other supporting documents)


Need to know

All applications need to be made online via the Immigration Department of Malaysia’s (IDM) Expatriate Services Division (ESD).

Company eligibility criteria

The company must be registered with:

  • The Companies Commission of Malaysia (SSM) under Companies Act 1965; or
  • The Registry of Societies Malaysia (ROS) under the Organization Act 1966; or
  • Other bodies (e.g. co-operatives) registered under the laws of Malaysia.

 

About Celsium

Celsium is a global relocation management company head-quartered in the UK.

Our leadership team has over 21 years' experience of delivering employee relocation and global mobility solutions for some of the most recognised and leading organisations in the world.

Celsium has the experience and capabilities to support your key stakeholders in any country in the world.

We are committed to reducing the time and effort spent by HR teams handling relocation programmes.

Celsium. Making relocation easy.
 

If you would like to contact us

welcome@celsiummobility.com
+44 (0)121 214 6204

Stuart Beaty   
stuart@celsiummobility.com

Shelley Lloyd
shelley@celsiummobility.com
 

Image by Davidlohr Bueso

Stuart Beaty

Celsium, Birmingham, UK