On December 26, 2016, The Ministry of Labour and Social Policy launched a new online portal to accept mandatory notifications from EU and non-EU employers seconding employees to Italy.
Employers are also required to report any updates to their employees’ information within five days of the change, maintain employee documentation for up to two years after the assignment end date, and appoint a company representative.
Employers are required to report all new secondments starting after December 26, as well as any secondment that started after July 22, 2016, that will continue past January 26, 2017.
Online Notification Process
Employers seconding employees must create an online account and submit, at a minimum, the following information by midnight of the day before the assignment start date:
Assignee(s) date(s) of birth;
Start/end dates of assignment;
Sending company details;
Type of services to be provided;
Contact information and address of the representative(s) in Italy;
Work Permit Authorization number, if applicable;
Host entity; and
Number of workers in the Italian company.
The information will be reported to the Labour Inspectorate, National Social Security Agency, and National Workers Compensation Authority.
Employers must report any subsequent amendments to the original secondment conditions through the same system within five days of the change.
What This Means for Employers and Foreign Nationals
Employers should work with their immigration professional to ensure they comply with the new regulations. Some of these new processes may result in additional fees.